Content Submission Guideline

The Teacher Portal www.teachersofindia.org is a space for teachers to interact, discuss and reflect; to create and share resources. The target audience of the portal is elementary school teachers of government schools across India. Our vision and policy is to give content in their mother tongues. Currently the portal is published in four major Indian languages, in addition to English. We strive to make the content in each language usable to other language groups also.

The following guidelines have been drafted to make the content useful and friendly to the teachers of each language, and to make the process of content flow easy.

The two key content areas on the portal are Teacher Communities and Resources.

Before you submit any content, please read our Content Policy

 

Communities

Teacher Communities are open forums for free interaction between teachers. All the content is generated by users. These sections will be moderated minimally enough to ensure the propriety of language and content. Teacher Portal is seeking to encourage mature conversation about ideas of significance to education and development. Please engage in a reasoned exchange of ideas, avoid name-calling, obscenities and insults. Humour, of course, is welcome. ;-).

 

Resources

Resources are broadly classified into two: Classroom Resources that teachers can use to teach in class, and Teacher Development Resources that help teachers grow professionally. Resources can be in various formats—textual, audio, video etc.

Resources published on the portal may be contextual; however issues raised and dissected should have an enduring value and the potential to serve as source material for future users. Resources can be submitted online on the portal, or by post or courier to the portal team.

Resources can be submitted in three ways:

  1. Submit on the portal by clicking Contribute a Resource

(This is the most welcome mode of submission. The review process will be easier, and your resource will appear on the portal faster).

  1. Send as email to teachers@azimpremjifoundation.org

(Send them as attached files; do not paste the whole text into the body of the email. Type your resources on word processing software like Microsoft Word or Open Office Writer and attach the files. Include your phone number in the email, so that we can contact you for any urgent clarifications).

  1. Send by post or courier to: The Editor (English-Pl mention your language here), Teachers of India, Azim Premji Foundation, 134 Doddakannelli, Sarjapur Road, Bangalore – 560035, Tel: 080-66 144 900

(Include your postal address and phone number. We accept both printouts and handwritten copies. Please ensure that they are neat copies with double-spacing. Leave 1.5” margins on all sides. Write/print only on one side of the paper.

If you are sending CD, write on the CD a gist of the content in it. Write your name and contact number also)

GIVE USEFUL / HELPFUL FILENAMES

When you send files as email or on CDs remember to give file names that help us to identify the content of the file. Please consider this as very important since our editors are handling content covering different languages, different subjects and different grade levels (classes) based on different state curriculums.

In emails, write clear and meaningful hints as ‘subject’ of the email.

On CDs write meaningful hints to the content. Write your name and phone number also on the CD. This will help us contact you to clear our doubts and upload the resource faster.

Some suggestions for filenames/ email subjects/ CD titles: Include the name of your language and your state; give clues to the subject of the resource, the topic of the resource, the type of resource, and your name.

Examples

Hindi-MP-EVS-Reptiles-lesson plan-Uday

Hindi-UP-Maths-Addition-worksheet-Suneeti Chakravarthy

Tamil-Puducherry-English language-game-Selvarajan

Tamil-Tamil Nadu-Science-photosynthesis-video-Vasumathi

INCLUDE ESSENTIAL INFORMATION

Some elementary information on each resource is very crucial for our editors to process them with speed and efficiency. Please mention the following details as a covering note or in the beginning of any resource you submit to us:

Language used in the resource

Subject: (EVS, Maths, Social Studies, Science etc.)

Topic: (Basic addition, Plant life, Seasons, Personal hygiene etc.)

Type of resource: (article, classroom activity, worksheet, video, animation etc.)

Curriculum to which it is applicable: (Kerala state board, Madhya Pradesh state syllabus etc.)

Grade levels (classes) to which it is appropriate: (for classes 1-2; for classes 4-6; for any class; for class VIII etc.)

INCLUDE YOUR PROFILE

Authors please send us a 50-word write-up that captures your experience and areas of expertise. Also include your passport size photo—print, email, or soft copy on CD.

 

Textual Resources

Print/ write only on one side of the paper

Leave 1.5” margins on all sides

Write/ Type in double-space.

Fonts, Formatting

For English documents, use common fonts like Times New Roman, Arial or Calibri.

Use only one font throughout a document. Use ‘bold’ and ‘italics' for formatting headings etc.

For Indian languages, use Unicode fonts. To see our preferred fonts for each language see the table below. Use the following font sizes:

Language

Name of Font

Body text

Main Title

Sub heading—level 1

Sub heading—level 2

English

Arial/ Helvetica/Sanserif

11 pt

 

20 pt bold

 

14 pt bold

 

11 pt bold

 

 

 

LANGUAGE and STYLE of WRITING

Simple, short sentences

Keep the language simple and clear, with logical flow and well structured arguments. We recommend short sentences so that the content can be understood by the average reader.

Abbreviations and acronyms

Do not write abbreviations alone when they are appearing for the first time in a resource. Write the expanded form and put the abbreviation in brackets. In all further instances you may use the abbreviation alone.

E.g. This text book has been prepared according to the norms of National Curriculum Framework (NCF) 2005. The National Policy on Education (NPE) has recommended that the national education system will be based on NCF. NCF 2005 is the third framework after those of 1986 and 2000. NPE specifically lays down that …

 

Pictures, Photos, Illustrations

Graphic elements like pictures, photos and illustrations sometimes add great value to resources. However, if the graphics are of very low resolution, they look dull and unclear when printing on paper and will not be useful to teachers. If they are of very high resolution, the file size will be very high and hence difficult to send as email. Therefore, it is important to ensure optimum resolution before uploading images or inserting images into documents or presentations.

Ensure that your graphics has minimum 100 dpi resolution, and not more than 200 dpi. Pictures with less than 100 dpi may look fine on the computer screen; but they will not be of good quality when printed on paper (our teachers might want to print most of them). So try to use images with more than 100 dpi resolution.

However, higher resolution means larger file size, and hence more time to download or send as email. Therefore optimize your files before uploading on the web or sending by email or inserting into documents and presentations.

Reducing file size

File size can be reduced using photo editing software like ‘Microsoft Office Picture Manager’ (part of Microsoft office package), ‘Picasa Photo Editor’ (available for free download), ‘Adobe Photoshop’ (professional software sold commercially) or GIMP (free and open source alternative for Photoshop).

Websites like www.freeonlinephotoeditor.com helps you to edit photos without installing any software. It is self explanatory and easy that even people who are not familiar with photo editing can use it easily.

File formats

We prefer JPEG format.

Images are saved in many formats like jpeg, tiff, bmp, gif, png, etc. However, tiff and bmp formats have big file sizes and cause other difficulties to common users. Jpeg, gif and png files have smaller file size; jpeg is the format widely supported by most software for picture viewing and editing. Therefore, we advise you to convert your images into jpeg format; especially so if they are in tiff or bmp formats.

Attach graphics separately

Adding images increases the file size of documents. Insert photos into documents ONLY if they are essential part of the document. Before inserting the photos ensure minimum resolution of 100 dpi. If the resolution is too big, reduce it to 200 dpi. (See ‘Reducing file size’ above)

Do not insert photos into documents if the photos are to be printed or used separately as support material. In such cases attach them separately. When sending them to us, send them as graphic files in a CD or as separate attachment on email.

 

Videos

We prefer short and brilliant videos; not lengthy films. However, if you have some lengthy videos from which shorter meaningful clippings can be made please send them to us with a note.

Your videos can be submitted in three ways. 1. Upload on the portal. 2. Send as email. 3. Send by post on a CD/DVD. For details, see above.

Your videos need not be shot in professional cameras. Scenes shot in your mobile camera or digital still camera also can be published on www.teachersofindia.org, if they have good educational quality and reasonable audio-visual quality.

Here are a few tips to improve audio-visual quality:

  1. While shooting, hold your camera as stable as possible. Do not let it shake too much. Do not switch shooting angles too frequently. Use a camera stand or fix the camera on a table or similar surface.

  2. Ensure that there is sufficient light on the object being shot.

  3. Ensure that the audio is not disturbed by external noise. Hold the mike as close as possible to the source of the sound.

Video formats

Videos are saved in many formats like mpeg, avi, flv, 3gp, wmv, mp4 and many more. Our portal supports almost all these formats. However, we recommend flv, mp4 and mpeg formats because they are most widely supported by viewing software.

If you find some videos on other websites relevant to www.teachersofindia.org, you can submit them as links.

 

Intellectual Honesty: Copyrights, Plagiarism, Acknowledgements

We respect intellectual honesty. Do not submit anything that is copyrighted to another person or organization. Do not plagiarise. Unauthorized copying from any source without acknowledging the original source is plagiarism—even if it is from the notes of your colleagues or students.

Be careful while submitting images taken from the internet. All the images you find on the internet are not free stuff. Ensure that you are not using copyright-protected images. Here are a few websites that give free images: www.dreamstime.com/freeimages, http://www.gettyimages.com, http://www.flickr.com/, http://www.freeimages.co.uk/

Whenever you quote from somebody else’s work, please do acknowledge it properly. If you are creating something based on somebody else’s original ideas, acknowledge it. If you are quoting from any published works—books, cinema, websites etc.—acknowledge it. Cite the relevant references and sources at the end of the article, in their order of occurrence. Follow the Chicago Manual of Style for citations. If you are still in doubt, please contact our editor.

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